MINUTES
City Council Meeting
City of Butler, Pennsylvania
February 25, 2020
Mayor Smith called the meeting to order at 7:00 PM. Mayor Smith and Council members Walter, Smith, Bonus and Dandoy were present. The pledge of allegiance to the flag followed an invocation given by Deacon Mitch Natali, St. Paul’s Catholic Church.
Mayor recessed the meeting at 7:04 PM for a brief executive session to discuss a personnel issue. Meeting reconvened at 7:19 PM.
Motion by Mayor Smith with a second from CM Walter to approve the agenda for the regular meeting of February 25, 2020. Motion by Mayor Smith to amend the agenda as follows:
CM Dandoy made a motion to table item #9; a motion to approve the promotion of Firefighter Richard Walters Jr. to the rank of Lieutenant within the Butler Bureau of Fire effective March 1, 2020. Second by Mayor Smith. All voted aye.
CM Smith made a motion to add a motion to direct the city clerk to request bids for the following items: 4 ton HVAC unit, 7.5 ton HVAC unit and an 8.5 ton HVAC unit on the public safety building and to replace the heat exchanger on the remaining unit. Second by CM Dandoy. All voted aye.
CM Smith made a motion to add a motion to approve an agreement with the Butler YMCA to provide summer food and recreation at Christie Park. Second by Mayor Smith. All voted aye.
Mayor Smith made a motion to add a motion to approve the Pension Board’s recommendation to engage AndCo Consulting to provide pension investment consulting services to the City of Butler’s Municipal Pension System. Second by CM Smith. All voted aye.
Mayor Smith made a motion to add a motion based on recommendation from his chain of command and satisfactory completion of his probationary period, motion to grant permanent employment status as of February 25, 2020 to Patrol Officer Jacob D. May. Second by CM Smith. All voted aye.
Second by CM Walter. All voted aye. Agenda amended.
Motion by Mayor Smith with a second from CM Bonus to approve the minutes of the regular meeting held on February 4, 2020. All voted aye.
Motion by Mayor Smith with a second from CM Walter to acknowledge receipt of the monthly minutes from RACB, including the CDBG/HOME Program activities. All voted aye.
MONTHLY BOARDS AND AUTHORITIES LIAISON REPORTS
Liaisons gave brief reports from boards and authorities that met in January.
MONTHLY & ANNUAL DEPARTMENT REPORTS
(Note: Department Reports Distributed to Council electronically)
Department reports for the month of January, with the exception of the City Clerk’s report which will be received at a later date, were approved by individual, unanimous votes.
COUNCIL REPORTS/ACTIONS
Councilman Walter
- Motion for the second reading and adoption of City Ordinance No. 1784, an ordinance of the City of Butler amending Ordinance No. 1781; fixing the wages and salaries of employees of the City in conformance with the budget for Fiscal Year 2020. Second by Mayor Smith. All voted aye.
- Motion to direct the City Clerk to advertise a RFP for a small borrowing loan of $280,000.00 for the 2020 Storm Sewer Project. The loan is to be payable over a term of two (2) years. Second by CM Bonus. All voted aye.
- Motion to approve a proposal submitted by Caruso & Spencer, PC, Certified Public Accountants for monthly auditing services for Fiscal Year 2020 as outlined in their engagement letter of January 1, 2020 and to authorize the City Clerk to sign said letter on behalf of City Council. Second by CM Bonus. All voted aye.
Councilman Smith
- Motion to approve an agreement to allow JMac Cycling LLC to utilize Memorial Park Drive in Memorial Park for bicycle races on April 26th and June 21st of 2020. Second by CM Bonus. All voted aye.
- Motion to approve agreement with Grace Youth and Family Foundation to operate the City of Butler Summer Recreation Program at Rotary Park, Institute Hill Playground, Memorial Park, and Father Marinaro Park including the Summer Pool Program for a fee of $9,000. Second by Mayor Smith. All voted aye.
- Motion to approve the purchase of security cameras from Secure Technical Solutions, Inc. in the amount of $11,110.00 to be installed at Father Marinaro Park. (This will be paid from donations received). Second by Mayor Smith. All voted aye.
- Motion to approve final payment to Fuller Home Building, Inc. in the amount of $30,829.50 for the Roof Replacement Project. LIN 18 469 463. Second by Mayor Smith. All voted aye.
- Motion to approve the lease with the Musical Theatre Guild for the facility in Memorial Park. Second by CM Dandoy. All voted aye.
- Motion to direct the city clerk to request bids for the following items: 4 ton HVAC unit, 7.5 ton HVAC unit and an 8.5 ton HVAC unit on the public safety building and to replace the heat exchanger on the remaining unit. Second by Mayor Smith. All voted aye.
- Motion to add a motion to approve an agreement with the Butler YMCA to provide summer food and recreation at Christie Park. Second by CM Dandoy. All voted aye.
Councilman Dandoy
- Motion to accept a Fire Company and Emergency Medical Service grant in the amount of $14,248.03 from the Office of the State Fire Commissioner, and execute the required grant agreement. Second by Mayor Smith. All voted aye.
Mayor Smith
- Motion to readopt the Residential Anti-Displacement, Acquisition, Demolition and Relocation Assistance Plan applicable to the Community Development Block Grant program. Second by CM Bonus. All voted aye.
- Motion to reapprove the Citizen Participation Plan and Form; the Citizen Complaint/Grievance Process; and the Minority and Women’s Business Enterprise Action Plan for the City of Butler and Redevelopment Authority of the City of Butler Community Development Block Grant/Home Programs. Second by CM Bonus. All voted aye.
- Motion to reapprove the updated City of Butler Section 504 Grievance Procedure and forms. Second by CM Dandoy. All voted aye.
- Motion to approve the Pension Board’s recommendation to engage AndCo Consulting to provide pension investment consulting services to the City of Butler’s Municipal Pension System. Second by CM Dandoy. All voted aye.
- Motion to add a motion based on recommendation from his chain of command and satisfactory completion of his probationary period, motion to grant permanent employment status as of February 25, 2020 to Patrol Officer Jacob D. May. Second by CM Walter. All voted aye.
The City Treasurer presented a Monthly Intake Report for January, 2020.
The City Controller presented bills for payment as follows: from the general fund – $172,313.37; from the parking fund – $39,007.92; from the capital projects fund – $3,129.80; and from the liquid fuels tax fund – $46,641.64; for a grand total of $261,092.73. Motion by Mayor Smith with second from CM Bonus to approve payment of bills as presented. All voted aye.
- ANNOUNCEMENTS
February Public Announcement – Municipal Separate Storm Sewer System (MS4)
As part of an ongoing education plan, we would like to ensure that local residents are aware of the two types of systems that are within Butler City and the other local municipalities. The one system is the sanitary sewer system, in which toilets, sinks and garbage disposals are all connected and flow into a treatment facility that removes all of the contaminants and then discharges clean water into a local waterway. The storm sewer system is made up of catch basins that are usually placed along curbs in streets and parking lots and direct stormwater runoff through a series of pipes directly into the local waterway. Please be aware that there is no treatment for stormwater, so do not dump anything into the storm sewer catch basins. If you are unsure about the proper disposal of any type of waste material, please contact your local municipality.
WISR City Hall – Councilman Dandoy and Councilman Smith
First Responder Light Up Night – Saturday, February 29th
PERSONS TO BE HEARD:
Cindy Parker spoke about a non-profit created called Southside Park Group and presented council with a list of proposed projects.
Natalie Coyne, a college student from Chatam and an intern with the Borgen Project, requested support from council for the Borgen Project to help end global poverty.
