City of Butler

Category: Meeting Minutes

  • January 7, 2021

    MINUTES
    City Council Meeting
    City of Butler, Pennsylvania
    January 7, 2021 7pm via Zoom Meeting

    Agenda;  2021 Agenda Jan 7

    Meeting Recording: https://us02web.zoom.us/rec/share/lNU0y-89ye0rdWaRzQRnyuxfd4eeEzXoARjjnDZQUrB5JVD8SdUUNd0TNquXhlVq.eLEX57-9DYWHyNNg?startTime=1610063245000

    Mayor Smith called the meeting to order at 7:00 PM.  Mayor Smith and Council members Walter, Smith, Bonus and Dandoy were present. The pledge of allegiance to the flag followed an invocation given by Lay Pastor Kerry M. Dowdy, East Butler Presbyterian Church.

    PRESENTATIONS:

    Butts Ticket – Ed Kinkade presented an overview of the parking monitoring system for the City of Butler.

    Huntington Capital Markets – Joe Miller gave an overview of savings that might be realized from the refunding of the 2015 Series-B bonds.

    At 7:18 PM, Mayor Smith recessed the meeting for an execute session to discuss personnel and real estate issues.  Mayor Smith reconvened the meeting at 8:20 PM.

    Motion by Mayor Smith to approve the agenda for the regular meeting of January 7, 2021.   Second by CM Walter.  All voted aye.

    Motion by Mayor Smith to approve the minutes of the special meeting of December 17, 2020 and Regular meeting of December 17, 2020.  Second by CM Bonus.  All voted aye.

     

    COUNCIL REPORTS/ACTIONS

    Councilman Walter

    1. Motion for the introduction and first reading of City Ordinance No. 1796, an ordinance of the City of Butler, Butler County, Pennsylvania, amending City Ordinance No. 1793, fixing the tax rate for Fiscal Year 2021. Second by CM Bonus. All voted aye.
    2. Motion to retain Huntington Capital Markets as underwriters for the 2015 Series-B bond refinancing. Second by CM Bonus.   All voted aye.
    3. Motion to accept the proposal from Butts Ticket for the installation of seventeen (17) parking kiosks to be located as follows:

    2 kiosks – West Diamond Street

    6 kiosks – East Cunningham Street and West Cunningham Street

    3 kiosks – East Jefferson Street and West Jefferson Street

    1 kiosk – West New Castle Street between Main and Jackson Streets

    1 kiosk – North Street parking lot

    2 kiosks – Diamond Street parking lot

    2 kiosks – North Main Street parking lot

    Second by CM Dandoy.  CM Walter and CM Dandoy voted aye.  CM Smith, CM Bonus and Mayor Smith voted no.  Motion not passed.

    Councilman Smith

    1. Motion to accept the resignation of Ken Henry from the Butler Area Sewer Authority as of December 31, 2020. Second by Mayor Smith. All voted aye.
    2. Motion to accept base bid from Transportation Services Consultants for the purchase of the Tier parking garage and Alternate Bid No 1 for the purchase of the parking lots adjacent to the City building for a total purchase price of $3,750,000, subject to the Solicitor’s and Council’s approval of the contract documents. Second by Mayor Smith. CM Walter and CM Dandoy voted no. CM Smith, CM Bonus and Mayor Smith voted aye.  Motion approved.

    Councilman Dandoy

    1. Motion to accept the resignation of Dr. Henry Sinopoli from the Civil Service Commission as of December 31, 2020. Second by Mayor Smith. All voted aye.

    Mayor Smith

    1. Motion to approve closing a portion of Main Street for the Carved in Ice event, sponsored by Butler AM Rotary, to be held on Friday, February 11, 2022 and Saturday, February 12, 2022. Second by CM Dandoy. All voted aye.
    2. Motion to appoint Lance Calvert to the Butler Area Sewer Authority for a term of 5 years, with such term to expire on December 31, 2024 (replacing Ken Henry’s seat on the authority). Second by CM Bonus. All voted aye.

    The City Controller presented bills for payment as follows: from the general fund – $440,982.21; from the parking fund – $246,977.59; and from the liquid fuels tax fund – $40,407.05; for a grand total of $728,366.85. Motion by Mayor Smith with second from CM Walter to approve payment of bills as presented.  All voted aye.

    Mayor Smith adjourned the meeting at 10:01 PM.

    Please note the City Building is not open at this time due to COVID.  Our meetings are held online only via Zoom meeting.  See below for meeting link:

    Topic: City Council Meeting
    Time: Jan 7, 2021 07:00 PM Eastern Time (US and Canada)

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  • December 17, 2020

    MINUTES
    City Council Meeting
    City of Butler, Pennsylvania
    December 17, 2020 7pm via Zoom Meeting

    Agenda;  Agenda for Dec 17 2020

    Mayor Smith called the meeting to order at 7:00 PM.  Mayor Smith and Council members Walter, Smith, Bonus and Dandoy were present. Mayor Smith led the pledge of allegiance to the flag.

    Mayor Smith recessed the meeting at 7:03 PM for a brief executive session to discuss personnel, contractual and real estate issues.

    Meeting reconvened at 7:12 PM.

    Motion by Mayor Smith with a second from CM Dandoy to approve the agenda for the regular meeting of December 17, 2020.

    Mayor Smith made a motion to add a motion to apply the increase of $16,212 to Block 3 Housing Rehab: Single Unit Residential from the CDBG Allocation to for the City of Butler’s CDBG application.  Second by CM Smith.  All voted aye.

    All voted aye.  Agenda amended.

    Motion by Mayor Smith with a second from CM Bonus to approve the minutes of the regular meeting of December 1, 2020.  All voted aye.

    Motion by Mayor Smith with a second from CM Walter to acknowledge receipt of the monthly minutes from RACB, including the CDBG/HOME Program activities. All voted aye.

    MONTHLY & ANNUAL DEPARTMENT REPORTS

    (Note:  Department Reports Distributed to Council electronically)

    Motion to accept the monthly reports from the Office of the City Clerk, the Police Department, Fire Department, Office of Business & Community Development/Code Enforcement, Department of Public Works and Parking Department for the month of November. Motion by Mayor Smith. Second by CM Walter.  All voted aye.

    COUNCIL REPORTS/ACTIONS

     Councilman Walter

    1. Motion for the second reading and adoption of City Ordinance No. 1793, an ordinance of the City of Butler fixing the tax rate for Fiscal Year 2021. Second by Bonus.  All voted aye.
    1. Motion for the second reading and adoption of City Ordinance No. 1794, an ordinance of the City of Butler adopting the annual budget and appropriating specific sums estimated to be required for the specific purposes of the City government as set forth therein during Fiscal Year 2021. Second by CM Dandoy.  All voted aye.
    2. Motion for the second reading and adoption of City Ordinance No. 1795, an ordinance of the City of Butler fixing the wages and salaries of employees of the City in conformance with the budget for Fiscal Year 2021. Second by Mayor Smith.  All voted aye.
    3. Motion to pay the final installment of the 2020 small borrowing loan to NexTier Bank. Second by Mayor Smith.  CM Walter made the motion to amend the motion to pay the FIRST installment of the 2020 small borrowing loan to NexTier Bank.  All voted aye.
    4. Motion to approve City Resolution No. 2020-12-17A authorizing the issuance of Tax Revenue Anticipation Note Series 2021 in the amount of $1,000,000.00. Second by Mayor Smith. All voted aye.
    5. Motion to open an account at Butler Armco Employees Credit Union for the purpose of moving the Capital Projects Funds due to notification given to the City of the onset of fees beginning February, 2021. Second by CM Bonus. All voted aye.

    CM Walter announced there will be representatives at the January 7, 2021 meeting to present parking kiosks.

    CM Walter announced there will be a representative at the January 7, 2021 to present refinancing the 2015 Series Bonds.

    Councilman Smith

    1. Motion to approve the new Schindler elevator agreement for City Public Safety building. Second by CM Bonus. All voted aye.

    Councilman Dandoy

    1. Motion to accept a proposal from NexTier Bank at an interest rate of 2.85% for a 10 year general obligation bond for the financing of the 2021 Pierce Arrow XT 100’ Mid-Mount Tower Ladder at a cost of $1,329,763.00. Second by CM Walter. CM Walter, CM Bonus, CM Dandoy and Mayor Smith voted aye.  CM Smith voted no.

    Mayor Smith

    1. Motion to approve the request from Lutheran Senior Life for the consolidation of lots 563-6-10, 563-6-9, 563-6-8, 563-6-7A, and 563-6-6 into one lot. Second by CM Bonus. All voted aye.
    2. Motion to approve City Resolution No. 2020-12-17; the City of Butler’s Fair Housing Resolution. Second by CM Walter. All voted aye.
    1. Motion to designate Veronica Walker as the City’s Fair Housing Officer for 2021.  Second by CM Dandoy.  All voted aye.
    1. Motion to approve the conditional hiring of Vincent Beaver for patrol officer to fill a vacancy in the Butler City Police Department created by the resignation of Patrol Officer William R. Dobson. Second by CM Bonus. All voted aye.
    2. Motion to approve a collective bargaining agreement between the City and the Fraternal Order of Police for the period January 1, 2021 through December 31, 2025. Second by CM Bonus. All voted aye.
    3. Motion to apply the increase of $16,212 to Block 3 Housing Rehab: Single Unit Residential from the CDBG Allocation to for the City of Butler’s CDBG application. Second by CM Smith. All voted aye.

    The City Treasurer presented a Monthly Intake Report for November, 2020.

    The City Controller presented bills for payment as follows: from the general fund – $220,841.83; from the parking fund – $181,291.05; from the capital projects fund – $29,774.00; and from the liquid fuels tax fund – $40,384.43; for a grand total of $472,291.31.  Motion by Mayor Smith with second from CM Bonus to approve payment of bills as presented.  All voted aye.

    December Public Announcement – Municipal Separate Storm Sewer System (MS4)

    As part of an ongoing education plan, we would like to remind local residents to follow the manufacturer’s recommendations for salting driveways and sidewalks. If too much salt is applied, it will runoff into the storm sewer system and impact our local waterways. Please keep the de-icing materials away from landscaping and keep it isolated to the walkway or driveway.

    Also, if you change the fluids in your automobile, please recycle the used oil and other automotive fluids at participating service stations. Do not dump these chemicals down the storm drains or dispose of them in the trash. If you want to temporarily store any of these chemicals on your property, just make sure that they are in sealed containers that will not rust or leak and try to keep them in a dry place.

    • ANNOUNCEMENTS
    • First Responder Light Up Night – Saturday, December 19th
    • City building closed December 25th and January 1st
    • Mayor Ben Smith invites you to enjoy the holiday season in Downtown Butler with free parking now through December 31, 2020 at any street metered parking space. There is also 2 hours of free parking on Main Street.  Enforcement will continue at the garages and parking lots.

    Come downtown. Get in the holiday spirit and enjoy the free parking and support your local shops and restaurants.

    Invocation was given by Pastor Dave Maitland, First Baptist Church.

    Mayor Smith adjourned the meeting at 7:45 PM.

    The City Building will not be open and participation in the meeting is via Zoom Meeting.  The meeting will be recorded.  See below for instructions on how to attend virtual.

    Topic: City Council Meeting

    Time: Dec 17, 2020 07:00 PM Eastern Time (US and Canada)

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  • December 17, 2020 Special Meeting

    MINUTES
    City Council Special Meeting
    City of Butler, Pennsylvania
    December 17, 2020 9am via Zoom Meeting

    Agenda; Agenda for Dec 17 2020 Special Meeting

    Mayor Smith called the meeting to order at 9:03 AM.  Mayor Smith and Council members Walter, Smith, Bonus and Dandoy were present.

    The purpose of this meeting was to review and discuss the City of Butler’s 2021 Budget.  There was discussion concerning some of the changes that were made to the initial 2021 budget.  The changes from the initial introduction of the budget are as follows:
     
    Parking Fund:           $861,883 to $819,988 Reduction of $41,895

    LIN 05 300 – Lot, Permits, Rentals:   $423,000 to $415,105
    LIN 05 301 – Parking Garages:                      $424,483 to $390,483
    LIN 05 408 – Parking Operating Expense:     $12,500 to $8,050
    LIN 05 419 – Collection Expense:                  $30,300 to $10,000
    LIN 05 440 – Parking Lot Maintenance:         $32,500 to $10,000
    LIN 05 448 – Garage Maintenance:               $61,000 to $54,955

    General Fund:           $11,149,107 to $11,040,095   Reduction of $109,012
     
    LIN 01 321 – Licenses & Permits:                  $388,500 to $353,500
    LIN 01 330 – Fines & Costs:                           $150,000 to $100,000
    LIN 01 381 – Employee Cost Sharing:           $52,750 to $51,309
    LIN 01 391 – Misc.:                                         $133,611 to $111,040
    LIN 01 404 – Central Services:                      $68,886 to $68,686
    LIN 01 407 – Financial Administration:           $508,423 to $508,104
    LIN 01 408 – Office of City Treasurer:           $140,484 to $140,184
    LIN 01 410 – Bureau of Police:                      $2,295,735 to $2,252,234
    LIN 01 411 – Bureau of Fire:                          $3,411,349 to $3,354,607
    LIN 01 414 – Planning/Zoning                        $2,950 to $2,850
    LIN 01 430 – Dept of Streets:                         $350,729 to $347,879
    LIN 01 454 – Dept of Parks:                           $213,655 to $210,655
    LIN 01 469 – Dept of Parks:                           $98,840 to $96,840
    Mayor Smith adjourned the meeting at 9:25 AM.

    The City Building will not be open and participation in the meeting is via Zoom Meeting.  The meeting will be recorded.  See below for instructions on how to attend virtual.

    Topic: Special Meeting of City Council

    Time: Dec 17, 2020 09:00 AM Eastern Time (US and Canada)

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    NOTICE OF SPECIAL MEETING

    To: All Residents and Taxpayers of the City of Butler, Pennsylvania

    NOTICE is hereby given that the City Council of the City of Butler will hold a special meeting on Thursday, December 17th at 9:00 AM via Zoom Meetings (Logon information for this meeting is available at www.cityofbutler.org).

    The purpose of this meeting is to discuss the City’s 2021 budget and other such business as Council members may deem appropriate.

     

  • December 1, 2020

    MINUTES
    City Council Meeting
    City of Butler, Pennsylvania
    December 1, 2020 7pm via Zoom Meeting

    Mayor Smith called the meeting to order at 7:00 PM.  Mayor Smith and Council members Walter, Smith, Bonus and Dandoy were present. The pledge of allegiance to the flag followed an invocation given by Councilman Bob Dandoy.

    • NEIGHBORHOOD PRIDE AWARD:

    November Award:

    Chance and Clair Christy – Joseph and Amy Mudrick,

                                                    330 W Brady Street

    December Award:

    Julie Ryan and Sara Beth Swain, 216 Walker Avenue

    Council recessed for an executive session to discuss real estate at 7:04 PM.  Council reconvened at 7:22 PM.

    Motion by Mayor Smith to approve the agenda for the regular meeting of December 1, 2020.  Second by CM Dandoy.

    Motion by Councilman Smith to add a motion to authorize and direct the City Clerk to advertise for sealed bids for the purchase of the Tier Parking Garage as a base bid; and, if desired, an alternative bid for the purchase of additional portions of the City’s parking system; if desired, an alternative bid for the purchase of the entire City parking system; if desired, an alternative bid for the City to provide meter enforcement services to the bidder; and/or, if desired, an alternative bid for the successful bidder to provide enforcement services to the City.  All bids shall be received in the Office of the City Clerk no later than 2:00 PM. on January 5, 2021.   Second by Mayor Smith.  All voted aye.

    All voted aye.  Agenda amended.

    Motion by Mayor Smith with a second from CM Bonus to approve the special meeting of November 19, 2020 and regular meeting of November 19, 2020.  All voted aye.

    COUNCIL REPORTS/ACTIONS

    Councilman Smith

    1. Motion to authorize and direct the City Clerk to advertise for sealed bids for the purchase of the Tier Parking Garage as a base bid; and, if desired, an alternative bid for the purchase of additional portions of the City’s parking system; if desired, an alternative bid for the purchase of the entire City parking system; if desired, an alternative bid for the City to provide meter enforcement services to the bidder; and/or, if desired, an alternative bid for the successful bidder to provide enforcement services to the City. All bids shall be received in the Office of the City Clerk no later than 2:00 PM. on January 5, 2021. Second by Mayor Smith.  All voted aye.

    Councilman Dandoy

    1. Motion to accept a proposal from NexTier Bank at an interest rate of 2.85% for a 10 year general obligation bond for the financing of the 2021 Pierce Arrow XT 100’ Mid-Mount Tower Ladder at a cost of $1,329,763.00. Second by CM Bonus. CM Bonus made a motion to table the motion. Second by Mayor Smith.  All voted aye.  Motion tabled.

    The City Controller presented bills for payment as follows: from the general fund – $94,546.30; from the parking fund – $8,132.55; from the capital projects fund – $1,766.86; and from the liquid fuels tax fund – $303.15; for a grand total of $104,748.86. Motion by Mayor Smith with second from CM Walter to approve payment of bills as presented.  All voted aye.

    Mayor Smith adjourned the meeting at 7:51 PM.

    agenda:  Agenda for Dec 1 2020

    meeting recording: https://us02web.zoom.us/rec/share/f5yvO5f1QASklz0B3tt_lEZZJasYGJjWLu6XejoHTM94D0rrOdWSXopGvfiuDz2v.2NYXGAfQrxgNO27r?startTime=1606864945000

    The City Building will not be open and participation in the meeting is via Zoom Meeting.  The meeting will be recorded.  See below for instructions on how to attend virtual.

    Topic: City Council Meeting

    Time: Dec 1, 2020 07:00 PM Eastern Time (US and Canada)

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    Meeting ID: 883 1277 9945

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  • November 19, 2020

    MINUTES
    City Council Meeting
    City of Butler, Pennsylvania
    November 19, 2020 7pm via Zoom Meeting

    Mayor Smith called the meeting to order at 7:00 PM.  Mayor Smith and Council members Walter, Smith, Bonus and Dandoy were present. The pledge of allegiance to the flag followed an invocation given by Deacon Mitch Natali, St. Paul Catholic Church.

    Motion by Mayor Smith with a second from CM Walter to approve the agenda for the regular meeting of November 19, 2020.

    Motion by CM Bonus to add a motion to approve the purchase of a SADS 304 SS Hydraulic Spreader from SEI Stephenson Equipment, Inc., in the amount of $4,300.00.  COSTARS #025-021.  LIN 35 430 429.  Second by Mayor Smith.  All voted aye.

    All voted aye.  Agenda amended.

    Motion by Mayor Smith with a second from CM Dandoy to approve the minutes of the regular meeting of November 5, 2020.  All voted aye.

    Motion by Mayor Smith with a second from CM Walter to acknowledge receipt of the monthly minutes from RACB, including the CDBG/HOME Program activities. All voted aye.

    MONTHLY & ANNUAL DEPARTMENT REPORTS

    (Note:  Department Reports Distributed to Council electronically)

    Motion to accept the monthly reports from the Office of the City Clerk, the Police Department, Fire Department, Office of Business & Community Development/Code Enforcement, Department of Public Works and Parking Department for the month of October. Motion by Mayor Smith. Second by CM Walter.  All voted aye.

    COUNCIL REPORTS/ACTIONS

    Councilman Walter

    1. Motion for the introduction and first reading of City Ordinance No. 1793, an ordinance of the City of Butler fixing the tax rate for Fiscal Year 2021. Second by Mayor Smith. All voted aye.
    2. Motion for the introduction and first reading of City Ordinance No. 1794, an ordinance of the City of Butler adopting the annual budget and appropriating specific sums estimated to be required for the specific purposes of the City government as set forth therein during Fiscal Year 2021.  Second by Mayor Smith.  All voted aye.
    3. Motion for the introduction and first reading of City Ordinance No. 1795, an ordinance of the City of Butler fixing the wages and salaries of employees of the City in conformance with the budget for Fiscal Year 2021.  Second by CM Dandoy.  All voted aye.
    4. Motion to approve City Resolution 2020-11-19, a resolution of the City of Butler authorizing the issuance of a Tax Revenue Anticipation Note Series 2021 in the amount of $1,000,000. Second by Mayor Smith.  All voted aye.

    Councilman Bonus

    1. Motion to approve the purchase of a SADS 304 SS Hydraulic Spreader from SEI Stephenson Equipment, Inc., in the amount of $4,300.00. COSTARS #025-021.  LIN 35 430 429.  Second by Mayor Smith.  All voted aye.

    Mayor Smith

    1. Motion to approve closing Main Street from Penn Street to Wayne Street, for the Bantam Jeep Heritage Festival event, sponsored by Friends of the Bantam Jeep Association, to be held on Friday, June 11, 2021 from 3:30 PM until 10:30 PM. Second by CM Walter.  All voted aye.
    2. Motion to approve City Council’s 2021 meeting schedule, a copy of which will be published in a local newspaper to comply with the Sunshine Act and attached to the minutes of this meeting. Second by CM Bonus. All voted aye.

    The City Treasurer presented a Monthly Intake Report for October, 2020.

    The City Controller presented bills for payment as follows: from the general fund – $472,242.15; from the parking fund – $34,810.27; from the capital projects fund – $764.50; and from the liquid fuels tax fund – $6,604.14; for a grand total of $514,421.06.  Motion by Mayor Smith with second from CM Walter to approve payment of bills as presented.  All voted aye.

    November Public Announcement – Municipal Separate Storm Sewer System (MS4)

    As part of an ongoing education plan, we would like to ensure that local residents are aware of the two types of systems that are within Butler City and the other local municipalities. The one system is the sanitary sewer system, in which toilets, sinks and garbage disposals are all connected and flow into a treatment facility that removes all of the contaminants and then discharges clean water into a local waterway. The storm sewer system is made up of catch basins that are usually placed along curbs in streets and parking lots and direct stormwater runoff through a series of pipes directly into the local waterway. Please be aware that there is no treatment for stormwater, so do not dump anything into the storm sewer catch basins. If you are unsure about the proper disposal of any type of waste material, please contact your local municipality

    • ANNOUNCEMENTS
    • First Responder Light Up Night – Saturday, November 21st
    • City building closed November 26th and 27th for the Thanksgiving holiday.

    Mayor Smith adjourned the meeting at 7:42 PM.

    Agenda:  Agenda for 19 Nov 20

    The City Building will not be open and participation in the meeting is via Zoom Meeting.  The meeting will be recorded.  See below for instructions on how to attend virtual.

    Topic: City Council Meeting
    Time: Nov 19, 2020 07:00 PM Eastern Time (US and Canada)
     
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