City of Butler

Category: Meeting Minutes

  • September 17, 2020

    MINUTES
    City Council Special Meeting
    City of Butler, Pennsylvania
    September 17, 2020 9am via Zoom Meeting

    NOTICE OF SPECIAL MEETING 17 SEPT 20

    Mayor Smith called the meeting to order at 9:00 AM. Mayor Smith and Council members Walter, Smith, Bonus and Dandoy were present.

    The purpose of this meeting was for council to receive parking systems presentations and other such business as Council members may deem appropriate.

    Mayor Smith made a motion to purchase a 2020 Ford Interceptor SUV from Tri Star Motors in the amount of $33,235.00 to replace the 2018 Ford Interceptor SUV that was taken out of service due to a collision.  Net cost $5,792.00 ($33,235.00 less $27,443.00 for the damaged vehicle).  Costars Contract #013-146.  Second by CM Bonus.  All voted aye.

    City of Butler Parking System Presentations

    Parking Manager, Jim Chipprean introduced the presenters and a little overview about the City’s needs for parking.

    Ed Kincase and Sean Renn from Flowbird Group presented first.

    Jim Cardiello and Mark Berling from IPS Group presented second.

    John Icandela and Matthew Lazowski from PANGO presented last.

    Mr. Chipprean thanked everyone for their time and their presentations.
     
    Mayor Smith adjourned the meeting at 10:36 AM.

    Meeting recording: https://us02web.zoom.us/rec/share/FaM32OtM2iBelv-wzAdG90B3eOh_XVYL24aQEjjKkU_yL3pw6zGT2R0pGFESo2h-.SdiaumJ33M0gatr2?startTime=1600346614000

    Agenda: 17 SEPT 20 Special Meeting Agenda

    The City Building will not be open and participation in the meeting is via Zoom Meeting.  The meeting will be recorded.  See below for instructions on how to attend virtual.

    Topic: City Council Special Meeting
    Time: Sep 17, 2020 09:00 AM Eastern Time (US and Canada)
     
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    Meeting ID: 873 4552 3334
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  • September 8, 2020

    MINUTES
    City Council Meeting
    City of Butler, Pennsylvania
    September 8, 2020 7pm via Zoom Meeting

    Mayor Smith called the meeting to order at 7:00 PM. Mayor Smith and Council members Walter, Smith, Bonus and Dandoy were present. The pledge of allegiance to the flag followed an invocation given by Councilman Dandoy.

    Kristen Kane from Butler Downtown, gave an overview of the Witches Day Out event that will be held on October 24th at the Centre City Parking Garage from 11 AM until 6 PM.  The event will include a costume contest and vendor shows.  This event is for ages 20 and up.

    Motion by Mayor Smith to approve the agenda for the regular meeting of September 8, 2020. Second by CM Walter.

    Motion by CM Bonus to add a motion to approve a block party on West Pearl Street, between N. Washington Street and N. Church Street on Saturday, September 12, 2020 from 5:00 PM to 11:00 PM. Second by Mayor Smith.  All voted aye.

    Motion by CM Smith to add a motion to move $3,500 from LIN 01 455 144 (Seasonal Help) to LIN 01 455 255 (Park Maintenance). Second by Mayor Smith. All voted aye.  All voted aye. Agenda amended.

    Motion by Mayor Smith with a second from CM Bonus to approve the minutes of the regular meeting of August 27, 2020.  All voted aye.

    COUNCIL REPORTS/ACTIONS

    Councilman Walter

    1. Motion to approve a payment in the amount of $119,024.31 to the County of Butler for debt service for the City’s Series of 2019 General Obligation Note. (Note: This payment includes principal payment of $101,000.00 and an interest payment of $18,024.31; due October 1st.) Second by Mayor Smith. All voted aye.

    Councilman Smith

    1. Motion to purchase up to four (4) tablets, in the amount of not more than $2,000.00. Paid from the 2020 Regional Census Mini Grant. LIN 01 499 324. Second by Mayor Smith. All voted aye.
    2. Motion to permit the Salvation Army to utilize the Farmer’s Market on Sunday September 13th for their “Ride for The Red Shield” dinner. Second by Mayor Smith. All voted aye.
    3. Motion to permit Center for Community Resources to utilize the Miller Shelter for their annual Bundle Up Butler event on Friday, October 16th. Second by CM Walter. All voted aye.
    4. Motion to enter into an agreement with turnkey Taxes pending review of agreement by the solicitor. Second by Mayor Smith. All voted aye.
    5. Motion to move $3,500 from LIN 01 455 144 (Seasonal Help) to LIN 01 455 255 (Park Maintenance). Second by Mayor Smith. All voted aye.

    Councilman Bonus

    1. Motion to direct the City Clerk to seek proposals for limestone and asphalt for Fiscal Year 2021 with such proposals due not later than 2:00 PM on November 2nd. Second by Mayor Smith. All voted aye.
    2. Motion for the introduction and first reading of City Ordinance No. 1790, an ordinance of the City of Butler, Pennsylvania amending the City’s traffic control schedules contained in Chapter 245 of the codified ordinances of the City of Butler by making permanent the experimental regulations previously adopted by city council on a 90-day trial basis. Second by CM Walter. All voted aye.
    3. Motion to approve a block party on West Pearl Street, between N. Washington Street and N. Church Street on Saturday, September 12, 2020 from 5:00 PM to 11:00 PM. Second by Mayor Smith. All voted aye.

    Councilman Dandoy

    1. Motion to direct the City Clerk to advertise for a 15-year municipal lease, with financing option, of a 2021 Pierce Arrow XT 100′ Mid-Mount Tower Ladder. Total purchase price of $1,298,814. The municipal lease shall have a non-appropriation clause, with the first payment deferred up to 12 months due in 2021. COSTARS 13 – CONTRACT #013-055.  Second by Mayor Smith. All voted aye.

    Mayor Smith

    1. Motion for the second reading and adoption of City Ordinance #1789; an ordinance of the City of Butler authorizing and directing the incurrence of non-electoral debt in the presently estimated amount of $1,885,000 through issuance of a series of general obligation bonds for the purpose of refinancing the City’s 2019 General Obligation Note and for other purposes stated therein. Second by CM Bonus. All voted aye.
    2. Motion to allow Butler Downtown to utilize the 4th floor (3rd floor in the event of inclement weather) of the Centre City Parking Garage for a Witches Day Out to be held on October 24th from 10:00 AM to 6:00 PM. Second by CM Bonus. All voted aye.

    The City Controller presented bills for payment as follows: from the general fund – $278,396.00; from the parking fund – $5,112.74; from the capital projects fund – $162.59; and from the liquid fuels tax fund – $1,003.61; for a grand total of $284,674.94. Motion by Mayor Smith with second from CM Walter to approve payment of bills as presented.  All voted aye.

    Mayor Smith adjourned the meeting at 7:38 PM.

    Meeting recording: https://us02web.zoom.us/rec/share/ikkUtIPJm_Q0Uy-dn960d1AfPn1Ts1lt3qDbPOKReLTnTMzYqzNwzAC5e3V4y3vm.mhRNk_XhmoAnrCd-?startTime=1599605121000

    agenda: Agenda for 8 Sept 2020

    The City Building will not be open and participation in the meeting is via Zoom Meeting.  The meeting will be recorded.  See below for instructions on how to attend virtual.

    Topic: City Council
    Time: Sep 8, 2020 07:00 PM Eastern Time (US and Canada)
     
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    Meeting ID: 845 5623 8998
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    Meeting ID: 845 5623 8998
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  • August 27, 2020

    MINUTES
    City Council Meeting
    City of Butler, Pennsylvania
    August 27, 2020 7pm via Zoom Meeting

    Mayor Smith called the meeting to order at 7:06 PM. Mayor Smith and Council members Walter, Smith, Bonus and Dandoy were present. The pledge of allegiance to the flag followed an invocation given by Lay Pastor Kerry M. Dowdy, East Butler Presbyterian Church.

    Motion by Mayor Smith with a second from CM Dandoy to approve the agenda for the regular meeting of August 27, 2020.

    1. Mayor Smith made a motion to add a Motion for the introduction and first reading for City Ordinance #1789; an ordinance of the City of Butler authorizing and directing the incurrence of non-electoral debt in the presently estimated amount of $1,885,000 through issuance of a series of general obligation bonds for the purpose of refinancing the City’s 2019 General Obligation Note and for other purposes stated therein. Second by CM Dandoy. All voted aye.
    2. Councilman Bonus made a motion to amend the Motion to appoint Jeff Smith and Ken Bonus to lead all future AFSCME contract negotiations for the City, to read: Motion to appoint Jeff Smith and Mike Walter to lead all future AFSCME contract negotiations for the City and CM Bonus would make the motion. Second by CM Smith. All voted aye.
    3. Councilman Smith made a motion to add the Motion to support the City of Butler Parks Recreational Grounds and Facility Authority’s grant application with the County for COVID-19 funding. Second by Mayor Smith. All voted aye.
    4. Councilman Smith made a motion to add the Motion to affirm the City of Butler’s grant application with the County for COVID-19 funding. Second by Mayor Smith. All voted aye.  All voted aye. Agenda amended

    Motion by Mayor Smith with a second from CM Dandoy to approve the minutes of the Regular meeting of August 11, 2020.  All voted aye.

    Motion by Mayor Smith with a second from CM Walter to acknowledge receipt of the monthly minutes from RACB, including the CDBG/HOME Program activities. All voted aye.

    MONTHLY & ANNUAL DEPARTMENT REPORTS

    (Note: Department Reports Distributed to Council electronically)

    Motion to accept the monthly reports from the Office of the City Clerk, the Police Department, Fire Department, Office of Business & Community Development/Code Enforcement, Department of Public Works and Parking Department for the month of July. Motion by Mayor Smith. Second by CM Walter. All voted aye.

    COUNCIL REPORTS/ACTIONS

     Councilman Smith

    1. Motion for the second reading and adoption of City Ordinance 1788; An ordinance of the City of Butler amending the exemption schedule for new businesses within the City of Butler which would otherwise be subject to the business privilege tax or mercantile tax. Second by Mayor Smith. All voted aye.
    2. Motion to enter into an agreement with Precision Safe Sidewalks to perform evaluations of Butler City sidewalks in order to identify sidewalks that violate the City sidewalk regulations. Second by Mayor Smith. All voted aye.
    3. Motion to approve and send draft agreement to the Redevelopment Authority of the City of Butler for the administration of CDBG monies. Second by Mayor Smith. All voted aye.
    4. Motion to support the City of Butler Parks Recreational Grounds and Facility Authority’s grant application with the County for COVID-19 funding. Second by CM Walter. All voted aye.
    5. Motion to affirm the City of Butler’s grant application with the County for COVID-19 funding. Second by Mayor Smith. All voted aye.

    Councilman Bonus

    1. Motion to appoint Jeff Smith and Mike Walter to lead all future AFSCME contract negotiations for the City. Second by CM Walter. All voted aye.

    Mayor Smith

    1. Motion to direct the City Clerk to prepare and release an RFP for refuse collection for the years 2021 through 2023 with an optional 2 year extension. (Proposals due NLT Oct. 12th) Second by CM Bonus.  All voted aye.
    2. Motion to add a Motion for the introduction and first reading for City Ordinance #1789; an ordinance of the City of Butler authorizing and directing the incurrence of non-electoral debt in the presently estimated amount of $1,885,000 through issuance of a series of general obligation bonds for the purpose of refinancing the City’s 2019 General Obligation Note and for other purposes stated therein. Second by CM Bonus.  All voted aye.

    The City Treasurer presented a Monthly Intake Report for July, 2020.

    The City Controller presented bills for payment as follows: from the general fund – $92,862.46; from the parking fund – $36,177.28; from the capital projects fund – $28,072.85; and from the liquid fuels tax fund – $6,541.40; for a grand total of $163,653.99.  Motion by Mayor Smith with second from CM Bonus to approve payment of bills as presented.  All voted aye.

    August Public Announcement – Municipal Separate Storm Sewer System (MS4)

    As part of an ongoing education plan, we would like to remind local residents that if you plan to drain your pool, only drain it when your test kit does not detect any chlorine levels. Chlorine is considered toxic to fish and aquatic organisms. Whenever possible, drain the pool or spa into the sanitary sewer system. Contact your local municipality if you have any questions regarding how to properly drain your pool or spa.

    • ANNOUNCEMENTS
    • First Responder Light Up Night – Saturday, August 29th       
    • Mayor Smith adjourned the meeting at 7:39 PM. 

    agenda: Agenda for 27 AUG 2020

    recording: https://us02web.zoom.us/rec/share/7tFxDpvf-2NIH6PT2GGAaIQ8Ioe-X6a82iBK8_QJmEr44btF3RmowMStq6yr4Vqa

    The City Building will not be open and participation in the meeting is via Zoom Meeting.  The meeting will be recorded.  See below for instructions on how to attend virtual.

    Topic: City Council
    Time: Aug 27, 2020 07:00 PM Eastern Time (US and Canada)
     
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    Meeting ID: 878 6914 5927
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    Meeting ID: 878 6914 5927
    Find your local number: https://us02web.zoom.us/u/keAxiORqjh

  • August 11, 2020

    MINUTES
    City Council Meeting
    City of Butler, Pennsylvania
    August 11, 2020 7pm via Zoom Meeting

    Mayor Smith called the meeting to order at 7:00 PM. Mayor Smith and Council members Walter, Smith, Bonus and Dandoy were present. The pledge of allegiance to the flag followed an invocation given by Mayor Smith.

    CITY COUNCIL, ACTING AS THE BOARD OF HEALTH, and under the provisions of the Pennsylvania Consolidated Statutes Title 11 Cities; Chapter 123 Public Health; Subchapter B – Public Nuisances Detrimental to Public Health; §12321 Abatement of public nuisances by designated department; finds the following subject structure detrimental to public health and orders its removal by demolition: 110 S. Sixth Avenue

    Motion by Mayor Smith. Second by CM Bonus.  All voted aye.

    The invocation was given by Deacon Mitch Natali, St. Paul’s Catholic Church.

    Motion by Mayor Smith to approve the agenda for the regular meeting of August 11, 2020. Second by CM Walter.

    Motion by Mayor Smith to amend the agenda as follows:

    Motion to add a motion to approve the mayor’s signature for the extension of the mortgage for the baseball stadium for the months of May, June and July, as well as another extension of the mortgage for the baseball stadium for the months of August, September and October. Second by CM Walter.  All voted aye.  All voted aye. Agenda amended.

    Motion by Mayor Smith with a second from CM Bonus to approve the minutes of the regular meeting of July 30, 2020.  All voted aye.

    COUNCIL REPORTS/ACTIONS

    Councilman Walter

    1. Motion for the second reading and adoption of City Ordinance No. 1787; an ordinance increasing the indebtedness of the City of Butler, Butler County, Pennsylvania by the issue of a General Obligation Note in the amount of $280,000.00 for the purpose of the 2020 Monroe Street Storm Sewer Project. Second by Mayor Smith. All voted aye.

    Councilman Smith

    1. Motion to accept the proposal from North Star Communications for the City Building Front Door Security System at a price of $5,240.38. Second by CM Bonus. All voted aye.
    2. Motion to direct the city solicitor to coordinate with the School District to review the Hari and other significant reassessment requests and to attend the reassessment hearings to object to them if in the City’s best interest. Second by Mayor Smith. All voted aye.

    Councilman Dandoy

    1. Motion for the second reading and adoption of City Ordinance No. 1786, an ordinance of the City of Butler amending part three, Chapter 57 (Firefighters Pension Plan) of the codified ordinances of the City of Butler to incorporate changes resulting from a grievance settlement agreement by including the addition of interest the City would have been required to pay for the calculation of the purchase of military service credit. Second by Mayor Smith. All voted aye.

    Mayor Smith

    1. Motion to approve the mayor’s signature for the extension of the mortgage for the baseball stadium for the months of May, June and July, as well as another extension of the mortgage for the baseball stadium for the months of August, September and October. Second by CM Dandoy. All voted aye.

    The City Controller presented bills for payment as follows: from the general fund – $240,359.80; from the parking fund – $4,164.20; from the capital projects fund – $228,727.75; and from the liquid fuels tax fund – $2,607.77; for a grand total of $475,859.52. Motion by Mayor Smith with second from CM Walter to approve payment of bills as presented.  All voted aye.

    Mayor Smith adjourned the meeting at 7:37 PM.

    meeting recording:  https://us02web.zoom.us/rec/share/2eJICOn0tTtJTZ2R6HjOf_MRIaD1eaa82nAfqfRYmhyJcxLfaicErJ3C1g-HedBU?startTime=1597185390000

    agenda: Agenda for 11 AUG 20

    The City Building will not be open and participation in the meeting is via Zoom Meeting.  The meeting will be recorded.  See below for instructions on how to attend virtual.
    Topic: City Council
    Time: Aug 11, 2020 07:00 PM Eastern Time (US and Canada)
     
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    Meeting ID: 839 3803 3371
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    Meeting ID: 839 3803 3371
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  • July 30, 2020

    MINUTES
    City Council Meeting
    City of Butler, Pennsylvania
    July 30, 2020 7pm via Zoom Meeting

    Mayor Smith called the meeting to order at 7:00 PM. Mayor Smith and Council members Walter, Smith, Bonus and Dandoy were present. The pledge of allegiance to the flag followed an invocation given by by Lay Pastor Kerry M. Dowdy, East Butler Presbyterian Church.

    A Public Hearing was held at 7:03 PM for the conditional use at 311-313 Eau Claire Street by Travis Uhl. There was no public comment.

    Motion by Mayor Smith with a second from CM Dandoy to approve the agenda for the regular meeting of July 30, 2020.

    1. Motion by CM Walter to amend the agenda as follows:

    Motion to add a motion to loan one (1) AED that is surplus from the fire department to the City of Butler Parks, Recreations Grounds & Facilities Authority until December 31, 2021. Second by Mayor Smith.  All voted aye.

    1. Motion by Mayor Smith to amend the agenda as follows:

    Motion to add the motion to approve the Conditional Use request at 311-313 Eau Claire Street for Travis Uhl, J & J Technical Electric Contracting with the following conditions:

    1. That Mr. Uhl obtain a permit from the zoning office to install 2 exterior parking spaces on the east side of the building.
    2. That Mr. Uhl install a fence at the rear of the 2 exterior parking spaces, between the parking spaces and the yard of the adjacent property at 236 Second Street.
    3. That Mr. Uhl maintains 4 off-street parking spaces for the business.
    4. That Mr. Uhl complies with the PA UCC when making any changes to the        building.   Second by CM Walter.  All voted aye.

    Motion to approve amended agenda by Mayor Smith. Second by CM Dandoy.  All voted aye. Agenda amended.

    Motion by Mayor Smith with a second from CM Walter to approve the minutes of the Regular meeting of July 7, 2020.  All voted aye.

    Motion by Mayor Smith with a second from CM Bonus to acknowledge receipt of the monthly minutes from RACB, including the CDBG/HOME Program activities. All voted aye.

    MONTHLY & ANNUAL DEPARTMENT REPORTS

    (Note: Department Reports Distributed to Council electronically)

    Motion to accept the monthly reports from the Office of the City Clerk, the Police Department, Fire Department, Office of Business & Community Development/Code Enforcement, Department of Public Works and Parking Department for the month of June. Motion by Mayor Smith. Second by CM Walter. All voted aye.

    COUNCIL REPORTS/ACTIONS

    Councilman Walter

    1. Motion for the introduction and first reading of City Ordinance No. 1787; an ordinance increasing the indebtedness of the City of Butler, Butler County, Pennsylvania by the issue of a General Obligation Note in the amount of $280,000.00 for the purpose of the 2020 Monroe Street Storm Sewer Project. Second by Mayor Smith. All voted aye.
    2. Motion to approve a payment in the amount of $13,293.20 to Wells Fargo Bank for an interest payment for the General Obligation Bond Series of 2005. LIN 01 472 700. Second by CM Bonus.  All voted aye.
    3. Motion to loan one (1) AED that is surplus from the fire department to the City of Butler Parks, Recreations Grounds & Facilities Authority until December 31, 2021. Second by CM Dandoy. All voted aye.

    Councilman Smith

    1. Motion to approve a commitment letter for the Butler County Redevelopment DCED Blight Remediation Grant Application. Second by CM Bonus. All voted aye.
    2. Motion for the introduction and first reading of City Ordinance 1788; An ordinance of the City of Butler amending the exemption schedule for new businesses within the City of Butler which would otherwise be subject to the business privilege tax or mercantile tax. Second by Mayor Smith. All voted aye.
    3. Motion to approve the Code Red Agreement. Second by Mayor Smith. All voted aye.

    CM Smith recognized Victory Church in Cranberry and Community Alliance Church for their work in Ritts Park.

    Councilman Bonus

    1. Motion to accept the bid from Albert T. Stultz for the 2008 Ford F-550 in the amount of $2,000.00. Second by CM Walter.  All voted aye.

    Councilman Dandoy

    CM Dandoy announced there will be a downtown clean-up on August 8, 2020 from 9AM until noon. All volunteers will meet on Main Street in front of The Venue On Main at 152 N. Main Street.  Volunteers need to bring gloves and tools (a flat head screwdriver).

    Mayor Smith

    1. Motion to approve the Conditional Use request at 311-313 Eau Claire Street for Travis Uhl, J & J Technical Electric Contracting with the following conditions:
      1. That Mr. Uhl obtain a permit from the zoning office to install 2 exterior parking spaces on the east side of the building.
      2. That Mr. Uhl install a fence at the rear of the 2 exterior parking spaces, between the parking spaces and the yard of the adjacent property at 236 Second Street.
      3. That Mr. Uhl maintains 4 off-street parking spaces for the business.
      4. That Mr. Uhl complies with the PA UCC when making any changes to the building.

    Second by CM Walter.  All voted aye.

           APPOINTMENT:

           City Shade Tree Commission:

    • Lawrence Herndon (replacing Doug Kleeman) for a 3-year term ending June 30, 2023.

    The City Treasurer presented a Monthly Intake Report for June, 2020.

    The City Controller presented bills for payment as follows: from the general fund – $106,309.94; from the parking fund – $178,291.77; from the capital projects fund – $135,582.42; and from the liquid fuels tax fund – $34,100.25; for a grand total of $454,284.38.  Motion by Mayor Smith with second from CM Walter to approve payment of bills as presented.  All voted aye.

    July Public Announcement – Municipal Separate Storm Sewer System (MS4)

    As part of an ongoing education plan, we would like to remind local residents to collect rainwater from rooftops in mosquito proof rain barrels. The water can then be used later to water lawns and garden areas. Do not brush/sweep dirt, leaves, etc. into any storm drain. The purpose of the storm sewers are to direct stormwater runoff to the local streams. If the system is clogged, then localized flooding may occur during a large rainfall event.

    • ANNOUNCEMENTS
    • First Responder Light Up Night – Saturday, August 1st
    • Community Cat Network; Spay & Neutering Cat Clinic – Farmers Market, August 6th from 7:30am-3pm      

    Mayor Smith adjourned the meeting at 8:59 PM. 

    meeting recording: https://us02web.zoom.us/rec/share/6MxxdYr3-DJJbZ3tzV32B6UwALb3eaa8hHUd-6Jcyh6gq37Byw5lxLByWmE99mG-?startTime=1596148546000

    agenda: Agenda for 30 July 20

    The City Building will not be open and participation in the meeting is via Zoom Meeting.  The meeting will be recorded.  See below for instructions on how to attend virtual.

    Topic: City Council Meeting
    Time: Jul 30, 2020 07:00 PM Eastern Time (US and Canada)
     
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    Meeting ID: 897 8181 9658
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    Meeting ID: 897 8181 9658
    Find your local number: https://us02web.zoom.us/u/k39pkAmxb