City of Butler

Category: Meeting Minutes

  • May 7, 2019

    MINUTES
    City Council Meeting
    City of Butler, Pennsylvania
    May 7, 2019

    Mayor Smith called the meeting to order at 7:00 PM. Mayor Smith and Council members Walter, Smith, Bonus and Roche were present. The pledge of allegiance to the flag followed an invocation given by Pastor Steve Ogle, Community Life Church.

    PRESENTATIONS:

    Dwayne Lehman, U.S. Census Bureau – discussed the importance of the 2020 Census; Butler County will have about 1700 available positions. The City of Butler is encouraged to create a Complete Count Committee.

    Motion by Mayor Smith with a second from CM Bonus to approve the minutes of the regular meeting of April 25, 2019. All voted aye.

    COUNCIL REPORTS/ACTIONS

    Councilman Walter

    1. Motion to approve payment to USBank in the amount of $102,643.77 for interest due on General Obligation Bonds Series B-2015. LIN 01 472 800. Second by CM Roche. All voted aye.
    2. Motion to approve payment to USBank in the amount of $1,838.64 for interest due on General Obligation Bonds, Taxable Series A-2015. LIN 01 472 800. Second by Mayor Smith. All voted aye.

    Councilman Smith

    1. Motion to award the contract for the Tier Garage Sidewalk Improvements Project to Troy Jay Construction, Inc. in the amount of $28,216.00. Second by CM Roche. All voted aye.
    2. Motion to enter into an agreement with the Father Marinaro Softball to lease the Pony League Field at Father Marinaro Park commencing May 7, 2019 through October 31, 2019. Second by CM Bonus. All voted aye.
    3. Motion to engage Mirus Consultants to develop an evaluation and market plan for the City of Butler Parking System pending the finalization of the agreement by the solicitor. Second by Mayor Smith. All voted aye.

    Councilman Bonus

    Reminder to residents to nominate deserving home owners for Neighborhood Pride Awards.

    Mayor Smith

    1. Motion to reappoint Tom Graham to the Zoning Hearing Board for a three year term ending June 30, 2022. Second by CM Bonus. All voted aye.
    2. Motion to reappoint Brian McCafferty to the Zoning Hearing Board for a three year term ending June 30, 2022. Second by CM Bonus. All voted aye.
    3. Motion to reappoint Joe Gray to the Code Management Appeals Board for a 5 year term ending June, 2024. Second by CM Roche. All voted aye.
    4. Motion to reappoint Chad Michelini to the Code Management Appeals Board for a 5 year term ending June, 2024. Second by CM Roche. All voted aye.
    5. Motion to reappoint Jim Diamond to the Code Management Appeals Board for a 5 year term ending June, 2024. Second by CM Bonus. All voted aye.
    6. Motion to extend a conditional offer of employment from certified list of police candidates to fill the 24th position in the police department. Second by CM Roche. All voted aye.

    In the absence of the City Controller, the City Clerk presented bills for payment as follows: from the general fund – $304,386.92; from the parking fund – $5,768.57; from the capital projects fund – $321.15; and from the liquid fuels tax fund – $806.80; for a grand total of $311,283.44. Motion by Mayor Smith with second from CM Walter to approve payment of bills as presented.  All voted aye.

    Mayor Smith recessed the meeting at 7:41 PM for an executive session to discuss real estate and litigation.

    Mayor Smith reconvened the meeting at 7:53 PM.

    Mayor Smith adjourned the meeting at 7:54 PM.

    Council Meeting 1st May

  • April 25, 2019

    MINUTES
    City Council Meeting
    City of Butler, Pennsylvania
    April 25, 2019

    Mayor Smith called the meeting to order at 7:00 PM. Mayor Smith and Council members Walter, Smith, Bonus and Roche were present. The pledge of allegiance to the flag followed an invocation given by the Reverend Dan Ledford, Westminster Church (PCA).      

    PERSONS TO BE HEARD:

    Nicole Lynn Thurner, Tom Breth and Denny Offstein announced the Bicycle Rodeo to be held on May 5th from 10:00 AM until 4:00 PM at the Butler Farmers’ Market for the children who live in the City.

    Sam Doctor, introduced himself as the Democratic nominee for the PA State House Representative 11th District.

    Motion by Mayor Smith with a second from CM Bonus to approve the minutes of the regular meeting of April 9, 2019. All voted aye.

    Motion by Mayor Smith with a second from CM Walter to acknowledge receipt of the monthly minutes from RACB, including the CDBG/HOME Program activities. All voted aye.

    MONTHLY BOARDS AND AUTHORITIES LIAISON REPORTS

    Liaisons of the City’s boards and authorities gave a brief report from the board or authority that met in March.

    MONTHLY DEPARTMENT REPORTS

    (Note: Department Reports Distributed to Council electronically)

    Department reports for the month of March were approved by individual, unanimous votes. The administrative monthly report for February from the City Clerk was also approved by individual, unanimous votes.

    COUNCIL REPORTS/ACTIONS

    Councilman Walter

    1. Motion to approve City Resolution no. 2019-04-25 approving to revise the 2016 CDBG program as follows: Reduce the Street Improvement – Census Tract 9025 – BG 2 line item by $56,646.21 and the Fire Station/Equipment line item by $810.00 and reallocate a total of $57,456.21 to the Street Improvement – Census Tract 9025 – BG 1 (Lincoln Avenue) line item.  Second by CM Bonus.  All voted aye.

    Councilman Smith

    1. Motion to approve the purchase of Kubota tractor in the amount of $25,547.80 from M & R Equipment through Sourcewell (Contract #44000100121; Ag Products) for use in the parks department. LIN 01 469 260. Second by Mayor Smith.  All voted aye.
    2. Motion to approve an agreement to allow JMac Cycling LLC to utilize Memorial Park Drive in Memorial Park for bicycle races on May 26th and August 25th. Second by Mayor Smith. All voted aye.
    3. Motion to approve an amended agreement with the Butler County Children’s Center for use of the Butler Memorial Park Miller Shelter for a recreational program to be held from June 1st through August 31st. Second by Mayor Smith. All voted aye.

    Councilman Roche

    1. Motion to nominate Chris Marlar to the Fusion Liaison Officer Program (FLO) of the Western Pennsylvania All Hazards Fusion Center as the FLO for the City of Butler. Selection of the FLO will be based on review of the candidate application by Western PA All Hazard Fusion Center. Second by Mayor Smith. All voted aye.

    Mayor Smith

    1. Motion to make written application to the Civil Service Board for a certified list of candidates to fill the vacancies created by the resignations of Kevin Novak and Corey Wendel. Second by CM Walter. All voted aye.
    2. Motion to reappoint Gregg Mason to the Planning and Zoning Commission for a four year term ending on June 30, 2023. Second by CM Bonus. All voted aye.

    In the absence of the City Treasurer, Councilman Smith presented a monthly intake report for March, 2019.

    The City Controller presented bills for payment as follows: from the general fund – $110,719.39; from the parking fund – $29,658.75; from the capital projects fund – $2,794.51; and from the liquid fuels tax fund – $14,902.18; for a grand total of $158,074.83. Motion by Mayor Smith with second from CM Walter to approve payment of bills as presented.  All voted aye.

    ANNOUNCEMENTS:

    • WISR City Hall – Mayor Smith and Councilman Smith
    • First Responder Light Up Night – Saturday, April 27th
    • Clean-up Day; Saturday April 27th from 8:00 AM until noon.
    • Mayor Smith adjourned the meeting at 7:56 PM.
    • Mayor Smith reconvened the meeting at 7:49 PM.
    • Mayor Smith recessed the meeting at 7:31 PM.

    25-APR-19 agenda

  • April 9, 2019

    MINUTES
    City Council Meeting
    City of Butler, Pennsylvania
    April 9, 2019

    Mayor Smith called the meeting to order at 7:02 PM. Mayor Smith and Council members Walter, Smith, Bonus and Roche were present. The pledge of allegiance to the flag followed an invocation given by Pastor Samantha Shreve, The Intersection Community Church.

    PERSONS TO BE HEARD:

    Marcie Mustello, the GOP nominee for the PA State House Representative 11th District introduced herself and gave a brief history of her involvement with the City.

    Motion by Mayor Smith with a second from CM Bonus to approve the minutes of the regular meeting of March 26, 2019. All voted aye.

    COUNCIL REPORTS/ACTIONS

    Councilman Walter

    1. Motion to accept the proposal from Gierl Augustine Investment Management, Inc., to terminate the agreement with Manning & Napier Advisory Advantage Corporation pertaining to investment advisory services for the City’s three pension funds and utilizing the managed fund solution. Second by Mayor Smith. All voted aye.
    2. Motion to direct the city clerk to terminate the agreement with Manning & Napier Advisory Advantage Corporation for investment advisory services for the City’s three pension funds. Second by Mayor Smith. All voted aye.

    Councilman Smith

    1. Motion to terminate the current agreement with Butler Downtown for the management of the Farmers Market. Second by Mayor Smith. All voted aye.
    2. Motion to approve a new Farmers Market agreement authorizing Butler Downtown to operate the Farmers Market operations on Saturdays from May 11, 2019 through October 31, 2019 from 8:00 AM until 3:00 PM. Second by Mayor Smith. All voted aye.
    3. Motion to approve the agreement with Grace Youth & Family Foundation to provide a summer recreation program for the City. Second by CM Bonus. All voted aye.
    4. Motion to accept the quote from 2Krew Security & Surveillance in the amount of an initial cost of $485.00 and a monthly cost of $39.95 for the fire alarm system in the City Building. Second by Mayor Smith. All voted aye.
    5. Motion to accept the quote form 2Krew Security & Surveillance in the amount of an initial cost of $1,175.00 and a monthly cost of $34.95 for the security system in the City Building. Second by CM Bonus. All voted aye.

    Councilman Bonus

    Councilman Bonus requested nominations for the Neighborhood Pride Awards.

    1. Motion for the second reading and adoption of City Ordinance No. 1775, an ordinance of the City of Butler, Pennsylvania amending the City’s traffic control schedules contained in Chapter 245 of the codified ordinances of the City of Butler by making permanent the experimental regulations previously adopted by city council on a 90-day trial basis. Second by CM Roche. All voted aye.
    2. Motion to approve the widening of the south side of East Locust Street from North Monroe Street to Cecelia Street complying with the City design specifications/Penn DOT construction standards and to be paid in full by Butler Catholic, contingent upon review and approval by the City engineer. Second by Mayor Smith. All voted aye.

    Councilman Roche

    Council will be reviewing nominations for the liaison for the Fusion Center.

    Mayor Smith

    1. Motion to accept a quote from Dell, Inc. for the purchase of six (6) laptop computers for a total cost of $11,291.04 to be used in the police department. LIN 01 410 216 (Contract #78ADB).  Second by CM Roche.  All voted aye.
    2. Motion to approve the recommendation of our consultant (BidURenergy) and enter into the contract with Constellation New Energy to be the City’s electrical supplier for a period of 36 months beginning November, 2019 through December, 2022 at a contract rate of $0.04540. Second by CM Walter.  All voted aye.

    Tracy Hack (BCCC) is still looking for potential areas for a “box garden” initiative in the City.

    The City Controller presented bills for payment as follows: from the general fund – $216,652.51 ; from the parking fund – $5,233.63; from the capital projects fund – $1,210.00; and from the liquid fuels tax fund – $22,977.75; for a grand total of $246,073.89. Motion by Mayor Smith with second from CM Bonus to approve payment of bills as presented.  All voted aye.

    Announcements:

    • City Hall will be closed on Friday, April 19th in observation of Good Friday.

    Mayor Smith recessed the meeting at 8:12 PM for an executive session to discuss real estate and litigation.

    Mayor Smith reconvened the meeting at 8:48 PM.

    Mayor Smith adjourned the meeting at 8:48 PM.

    • 9-APR-19 Agenda

  • March 26, 2019

    MINUTES
    City Council Meeting
    City of Butler, Pennsylvania
    March 26, 2019

    Mayor Smith called the meeting to order at 7:00 PM. Mayor Smith and Council members Walter, Bonus and Roche were present. The pledge of allegiance to the flag followed an invocation given by the Deacon Mitch Natali, St. Paul’s Catholic Church.                 

    Motion by Mayor Smith with a second from CM Walter to approve the minutes of the regular meeting of March 13, 2019. All voted aye.

    Motion by Mayor Smith with a second from CM Walter to acknowledge receipt of the monthly minutes from RACB, including the CDBG/HOME Program activities. All voted aye.

    MONTHLY BOARDS AND AUTHORITIES LIAISON REPORTS

    Liaisons of the City’s boards and authorities gave a brief report from the board or authority that met in February.

    MONTHLY DEPARTMENT REPORTS

    (Note: Department Reports Distributed to Council electronically)

    Department reports for the month of February were approved by individual, unanimous votes. The administrative monthly report for January from the City Clerk was also approved by individual, unanimous votes. The administrative report for the month of February from the Office of the City Clerk will be distributed once the monthly cash audit is complete.

    COUNCIL REPORTS/ACTIONS

    Councilman Walter

    1. Motion to approve the quote from Jason Lauer for the installation of a vent in the holding cell area of the public safety building in the amount of $3,500.00. LIN 01 469 352. Second by Mayor Smith.  All voted aye.
    2. Motion to enter into an agreement with the Butler Fastpitch Association to lease the T-Ball Field in Memorial Park commencing April 1, 2019 through October 31, 2019. Second by CM Roche. All voted aye.

    Councilman Roche

    1. Motion to enter into a Memorandum of Understanding with the International Association of Fire Fighters, Local 114 for the administration of the Staffing for Adequate Fire and Emergency Response (SAFER) grant program of the Federal Emergency Management Agency (FEMA). Second by Mayor Smith. All voted aye.
    2. Motion to approve the promotion of part-time Firefighter Zach Pfeifer to the position of full time Firefighter within the Bureau of Fire effective March 31, 2019. Second by Mayor Smith. All voted aye.

    Mayor Smith

    1. Based on recommendation from his chain of command and satisfactory completion of his probationary period, motion to grant permanent employment status as of March 14, 2019 to Patrol Officer Ryan L. Doctor. Second by CM Bonus.  All voted aye.
    2. Motion to approve a grant application from Firehouse Subs to purchase AEDs for the police cruisers to be used in the police department. Second by CM Walter.  All voted aye.
    3. Motion to accept the resignation of parking violation monitor, Susan Dowdy, effective April 5, 2019. Second by CM Walter. All voted aye.
    4. Motion to direct the city clerk to advertise for the hiring of one parking violation monitor. Second by CM Walter. All voted aye.

    Due to the absence of the City Treasurer, there was no intake report for February, 2019.

    In the absence of the City Controller, the City Clerk presented bills for payment as follows: from the general fund – $125,343.61; from the parking fund – $29,613.78; from the capital projects fund – $762.50; and from the liquid fuels tax fund – $1,035.17; for a grand total of $156,755.06. Motion by Mayor Smith with second from CM Walter to approve payment of bills as presented.  All voted aye.

    ANNOUNCEMENTS:

    • First Responder Light Up Night – Saturday, March 30th Mayor Smith adjourned the meeting at 7:17PM

    Agenda 26-MAR-19

  • March 13, 2019

    MINUTES
    City Council Meeting
    City of Butler, Pennsylvania
    March 13, 2019

    Mayor Smith called the meeting to order at 7:00 PM. Mayor Smith and Council members Walter, Smith, and Bonus were present. The pledge of allegiance to the flag followed an invocation given by Pastor Mitch Tepper, The Intersection Community Church.

    PERSONS TO BE HEARD:

    Kyle Fradenburgh requested that the “No Parking” signs used for street cleaning have the day of the week written on them so residents will be clear which day they need to move their vehicle.

    Motion by Mayor Smith with a second from CM Walter to approve the minutes of the regular meeting of February 28, 2019. All voted aye.

    COUNCIL REPORTS/ACTIONS

    Councilman Walter

    1. Motion to approve payment to the Butler Area Public Library in the amount of $32,092.45 that represents the proceeds from the City’s 2018 library tax.  LIN 01 456 540. Second by Mayor Smith. All voted aye.
    2. Motion to approve a proposal submitted by Maher Duessel Certified Public Accountants for consulting services for the City of Butler Parking System as outlined in their engagement letter of March 4, 2019 and to authorize the City Clerk to sign said letter on behalf of City Council. Second by CM Bonus. CM Walter made a motion to table the motion. Second by Mayor Smith.  All voted aye.  Motion tabled.

    Councilman Smith

    1. Motion to approve the bid for the Roof Replacement Project from Fuller Home Building, Inc. in the amount of $143,623.00.

    Public Safety Building – $110,767.00 LIN 18 469 463.

    City Building – $32,856.00 LIN 18 469 250.  Second by Mayor Smith. All voted aye.

    Councilman Bonus

    1. Motion for the introduction and first reading of City Ordinance No. 1775, an ordinance of the City of Butler, Pennsylvania amending the City’s traffic control schedules contained in Chapter 245 of the codified ordinances of the City of Butler by making permanent the experimental regulations previously adopted by city council on a 90-day trial basis. Second by Mayor Smith. All voted aye.

    Mayor Smith

    1. Motion to designate the 2010 Chevrolet Impala police cruiser – VIN #2G1WD5EM3A1213627 to be of no value to the City of Butler and to relinquish the title to Marshall Offstein Auto Sales in the amount of $240.00. Second by CM Walter. All voted aye.
    2. Motion to accept the resignation of Phillip LeFevre from the City of Butler Parks, Recreation Grounds and Facilities Authority. Second by CM Walter. All voted aye.

    In the absence of the City Controller, the City Clerk presented bills for payment as follows: from the general fund – $155,654.32 ; from the parking fund – $7,234.82; from the capital projects fund – $11,384.30; and from the liquid fuels tax fund – $47,088.15; for a grand total of $221,361.59. Motion by Mayor Smith with second from CM Bonus to approve payment of bills as presented.  All voted aye.

    Announcements:

    The City’s spring leaf disposal program will begin April 6th through the end of April.

    Mayor Smith recessed the meeting at 7:17 PM for an executive session to discuss real estate and a personnel issue.

    Mayor Smith reconvened the meeting at 7:42 PM.

    Mayor Smith adjourned the meeting at 7:43 PM.

    Agenda 13-MAR-19